How to keep construction projects profitable

May 28, 2025May 28, 2025 Linky

How to Keep Your Construction Profits Alive in a Down Economy

By Karyn Winrich

You feel it first in the hesitations. A client delays signing, a supplier hikes prices again, and your gut tells you the fat years are shrinking. In construction, downturns aren’t poetic, they’re punchy and cold. Profit margins thin out, cash flow sours, and one delayed invoice can stall a site for weeks. But even when the economy slouches, your construction projects can stay profitable. The difference isn’t luck. It’s discipline, timing, and a fierce grip on the basics.

Digital Tools: The Workhorses you cannot ignore

Maybe you’ve been running on spreadsheets and muscle memory. That might’ve worked when the market was friendlier. But now, every inefficiency bleeds money. With apps that log snags in real time and platforms that sync teams and vendors, streamlining operations with digital tools isn’t a luxury, it’s a shield. Dashboards show costs before they spiral. Real-time tracking means fewer disputes. You spend less time chasing updates and more time steering the project. Survival favors the ones who digitize fast and smart.

Project Management is a Lifeline

When margins shrink, small mistakes grow fangs. That’s where getting the basics right becomes non-negotiable. You can’t afford fuzzy timelines or vague site instructions. Clear communication, honest schedules, and smart project tools keep your crew aligned and your goals in focus. Profit, in a downturn, is about minimizing chaos, not chasing miracles. This isn’t glamorous work, but it’s the stuff that builds resilience and keeps clients coming back. It also separates you from the firms still flailing six months in.

Your Money moves need to be smarter

In a shaky economy, finance becomes strategy, not just record-keeping. Are you forecasting costs or just reacting? Do you know your breakeven point before or after the invoices land? Planning for inflation, payment delays, and price swings means tightening the feedback loop between field and finance. The firms practicing proactive cash flow management make sharper, faster decisions. They stay solvent longer, and more importantly, they don’t panic when the market shifts. You need a money plan as tight as your build schedule.

Talk more, fight less

Communication isn’t just about smooth meetings—it’s about fewer screw-ups. Vague instructions create delays. Delays spark finger-pointing. And that drama drains money. It’s amazing how often a missed deadline starts with a missed message. A morning stand-up, a group chat that doesn’t go ignored, a site board that actually reflects reality—these things matter. When you invest in enhancing team morale through communication, your team buys in. Trust forms. Crews hustle harder when they feel heard, not just ordered.

Stop letting time slip through the cracks

Deadlines are money. Blow one and you hemorrhage penalties, lose subcontractor trust, and light goodwill on fire. Schedules need to be more than rough guesses—they’re your economic lifeline. Advanced tactics like resource leveling and critical path tracking might sound intimidating, but they’re your best armor when timelines tighten. If you start integrating technology with traditional techniques, you move from reacting to anticipating. That’s where the money lives—in knowing what’s coming before it wrecks your margin.

Numbers are stories—Read them

You log site activity, hours worked, and invoices issued. But are you seeing the real patterns? If you’re not tracking margin by task, cost-to-completion trends, or subcontractor overruns, you’re guessing your way to bankruptcy. Real-time metrics show where the leaks are. They reveal hidden costs, failing systems, and projects that will never hit target. That’s why top firms are tracking financial metrics for success. You’re not just reporting after the fact, you’re correcting mid-flight.

Build relationships that outlast markets

Build relationships with clients, suppliers, sub-contractors

You can price razor-thin, plan perfectly, and still lose to a drought of trust. Downturns test more than your math, they test your relationships—with clients, suppliers, subs. The firms that keep work flowing are often the ones who’ve built goodwill when times were good. Offer transparency before it’s demanded. Pay vendors on time when you can. Stay human with your team. That emotional capital turns into literal capital when projects get scarce. When others cut corners, being known for fairness and grit gives you first dibs on the next job. Relationships, in this business, are an underrated asset. Protect them like cash.

There’s no magic trick for surviving an economic slump in construction. But there is grit, and focus, and knowing what not to waste. You’re not in control of the economy, but you are in control of how fast you adapt, how cleanly you execute, and how precisely you track your moves. Profit in a downturn comes from the margins, not the headlines. So, sharpen your process. Sweat the planning. Keep your ears open, your tools updated, and your crew in sync. That’s not survival—that’s strategy.

About the Author:

Karyn Winrich is a personal accountant with over 20 years of experience in the field. She believes that with some strategic planning, anyone can take charge of their financial wellness. This is the reason why she created Financial-Literacy, to offer helpful and practical advice to people from all walks of life to establish a more financially secure present and future.

November 7, 2024November 7, 2024 Linky

Beat the pinch with great Performance-based Bonuses for Remote Workers

By Kate North

Remote working has become a staple for many organizations and professionals across the world, allowing for a better work/life balance, higher productivity and greater efficiency. However, with the increasing cost of living, remote workers are facing many financial challenges. One report in 2023 found that 48% of companies have lowered pay since the pandemic. Even if their pay has remained the same, professionals feel like it isn’t stretching as far due to the increases in the price of food, fuel and energy.

As individuals and businesses alike feel the pinch, one solution to help offset the burden is to offer great performance-based bonuses. In this short guide, we explore how performance-based bonuses can be a lifeline for remote workers.

Benefits of performance-based bonuses

There are multiple benefits to receiving a bonus as a remote worker, which also extend to benefiting the business itself. These include:

Financial relief for low-income households

The most obvious benefit to receiving a bonus is immediate financial relief. This can help employees offset the rising costs of inflation, and provide an extra financial buffer to allow them to manage their daily expenses. Though remote workers often don’t have to worry about commuting costs, the strain of affording to survive is a constant worry – especially for junior members of staff or those on lower wages.

In April 2024, only 27% of Americans on low-income salaries said they were able to live comfortably on their current income. And while some lower-paid employees working in-person roles – such as those in the hospitality industry – can rely on tips to supplement their income, remote workers are unlikely to receive any compensation above their standard salary.

More motivation and higher productivity

Knowing that exceptional performance can lead to financial rewards also encourages remote workers to stay engaged and maintain high productivity levels. This will help to push the top line and grow the business as a whole. Plus, bonuses serve as a wonderful way to recognise and appreciate employees with tangible rewards for the hard work and dedication they put into their roles.

Boosted morale and job satisfaction

Feeling appreciated by receiving financial incentives can significantly boost morale and job satisfaction among all employees, remote or on-site. Of course, there are other ways to show value to employees, but such a tangible reward as money is never going to be ill-received.

Higher skilled workers and a thriving business

Offering performance-based bonuses drives employees to improve their skills and take on more challenges, fostering professional growth and ultimately raising the performance of the business as a whole. When team members are driven to do their best, business owners reap the benefits tenfold, boosting their output and results which in turn help the business grow and thrive.

Increased retention rates

By tailoring performance criteria to fit individual roles and contributions, remote workers can focus on areas where they excel, and companies can benefit from higher employee retention rates. The Consumer Technology Association found that 88% of companies view incentive compensation and bonuses as key to retaining employees. The cost of recruiting new employees often outweighs the cost of rewarding existing workers, so it’s definitely something worth considering to help cut costs in the long run.

Ambitious employees need to feel like their careers are progressing, and offering performance incentives acts as a reassuring way to pay them back for their loyalty. Feeling valued in this way comes back full circle and further boosts motivation and productivity. As a result the business itself will grow from the top level through to the bottom.

How to offer effective performance-based bonuses

It’s clear that implementing a performance-based bonus system can not only enhance employee satisfaction but also improve overall business outcomes – so, how could you implement them?

Transparent criteria: It’s crucial to have transparent criteria for any bonus targets. The criteria need to clearly outline the performance metrics used to determine any financial rewards, to ensure fairness and avoid any misunderstandings or conflict in your teams.

Feedback: Providing continuous feedback and support to remote workers is key in helping them reach their goals. Leads and managers should understand their employees’ progress and which areas they need to improve in order to receive any bonuses.

Regular reviews: While performance-based incentives can go a long way to keeping the top talent satisfied in their roles, it’s important to regularly review employee feedback and results individually. This will ensure that top performers are also recognized and rewarded with promotions, where appropriate.

Win-win

Performance-based bonuses present a win-win situation for both remote workers and employers, offering financial relief, boosting morale, and fostering a culture of achievement. For businesses of any size, these bonuses can also be an effective tool in talent management and organizational growth.

About the Author

Kate North has worked in the corporate landscape for many years, so understands the trials and toils of balancing the tasks of keeping employees happy whilst also growing a business. She also enjoys water colouring and cold-water swimming when she isn’t supporting ambitious professionals and entrepreneurs.

October 14, 2024October 14, 2024 Linky

How to minimise screen time impact on employee’s emotional wellbeing

By Harrison Moore

In many modern professions, using a screen is integral to completing our daily tasks. Whether it’s a laptop, smartphone or any other digital device, screens are essential not only in facilitating our work, but also connecting us with colleagues, clients and the wider world. This element of device use has become increasingly important since the pandemic gave rise to remote working. This is because screen is now the primary medium through which many of us interact with colleagues.

As important as they are, screens can also have significant repercussions on employees’ emotional and physical wellbeing. Physical symptoms of excessive screen use may be easier to diagnose: eye strain, headaches and neck pain are all common signs you may be spending too much time at a screen.

When it comes to the emotional impact, symptoms may more easily go under the radar or be attributed to another cause entirely. By understanding these impacts and implementing strategies to manage screen time, you can make a substantial difference in fostering a healthier work environment.

The emotional toll of excessive screen time

Spending too much time in front of a screen has been linked to a number of mental health problems, including anxiety, depression, stress and burnout. The constant influx of emails, notifications, and requests can create the sensation of never being able to fully disconnect. Employees feel like they’re always on or available, and it can contribute to a persistent state of stress as employees feel continuously tethered to their work, even beyond office hours.

It can be particularly difficult to make the distinction between personal and work life when working from home when you have easy access to your office supplies and tasks. Continuous exposure to digital devices also means that employees might feel increased pressure to respond quickly, leading to heightened stress and anxiety levels. When clear boundaries aren’t set and adhered to, workers are at greater risk of burnout.

Impact on sleep patterns

Another critical area affected by excessive screen time is sleep. In recent years, scientific studies have countered the long-standing belief that blue light emitted by screens can interfere with the body’s internal clock. Previously, it was thought that exposure to blue light close to bedtime inhibited the production of melatonin – the hormone responsible for regulating sleep – which in turn severely affected sleep quality, but its impact may be less important than we thought.

While we’re still largely unsure how influential the blue light from our digital devices is in disrupting our sleep patterns, what we do know is using a phone or laptop late at night can make it harder for our brains to switch off. It’s recommended to put your phone away at least an hour before bed to signal to your brain it’s time to unwind. For work devices, you should have switched off much earlier than this.

Sleep deprivation can exacerbate stress and anxiety, creating a vicious cycle that affects both personal and professional life. Employees who struggle with sleep might find it harder to focus, make decisions, and manage their emotions effectively, impacting their overall performance and wellbeing.

Diminished social interactions

While digital connectivity has its advantages, it also poses challenges to face-to-face social interactions. Employees who spend excessive time using screens may find themselves disengaging from real-world relationships. The preference for digital communication over personal interactions can lead to feelings of isolation and loneliness, further impacting emotional health.

Social connections are vital for emotional support and stress management. When these connections are weakened, employees may feel less supported and more isolated. This can negatively affect their morale and job satisfaction.

Find 5 practical tips for managing screen time

Both employers and employees can take proactive steps to mitigate the negative effects of excessive screen time. Here are some practical tips:

Set boundaries. Encourage employees to establish clear boundaries between work and personal time. This might involve setting specific work hours and sticking to them, as well as creating screen-free zones at home to foster relaxation and downtime. If they have the space at home, it’s always a good idea to set up a work desk in a different room to the one you sleep in.

Encourage regular breaks. Implement policies that promote taking regular breaks away from screens. The Pomodoro Technique, for example, encourages working in focused sprints of around 25 minutes followed by a five-minute break, although you can tweak to suit your working habits. This can help refresh the mind and reduce fatigue.

Organize in-person interactions. Whenever possible, encourage face-to-face meetings and social events with your team. These days can go a long way toward helping to strengthen bonds and provide that social interaction that is so beneficial to our mental wellbeing.

Use techniques to limit internet use. 68% of adult internet users actively use strategies to manage their online time. These include using the ‘do not disturb’ function, deleting apps, taking intentional breaks from social media and choosing not to take phones and tablets to bed. Experiment with different options to find strategies that work for you.

Lead by example. Employers and managers should model healthy screen habits themselves; by demonstrating a balanced approach to technology use, they can hopefully inspire employees to do the same.

Use tech mindfully

While screens are an essential component of the modern workplace, it’s crucial to recognize and address the potential impact of excessive screen time on employees’ emotional wellbeing. By doing so, employers can put the right steps in place to cultivate a more supportive, healthy and productive work environment. Mindful use of technology and a commitment to work-life balance makes sure both employers and employees can thrive in the digital age.

About the author: Harrison Moore

Harrison is a digital content creator who specializes in the field of technology. As a freelancer, Harrison knows how important it is to maintain real-world relationships away from the screen, and he’s a big advocate for promoting mental health strategies in the workplace.

June 4, 2024June 4, 2024 Linky

Discover the 4 functions in which AI support Project Managers

By Jeremiah Duggar

Artificial intelligence (AI) has already begun to reshape the way we think about business. While the idea of a robotic helper was once something we associated more closely with science fiction, things are now very different in the 21st century. Let’s discover how AI can support project managers.

Mechanical butlers may not yet be the norm, but an increasing number of workforces are turning to AI for support with day-to-day tasks. Current estimates show that as many as 35% of businesses are using AI in some form, with a further 42% considering how this technology could benefit them in the future.

It’s the cross-function and systematic methodology of AI which has seen it become an increasingly powerful tool for many enterprises. This ability to monitor, track, plan, analyse, and even budget, is transformative for companies. With all these amazing features, it’s little wonder that the Project Management Profession is at the forefront of AI adoption. In this short guide, we’re going to look at four ways a Project Manager (PM) can benefit from the support of AI in the workplace. From helping with the rigours of daily admin, to crafting strategies based on finite data, here are some of the best uses for AI at work.

1. Administrative task support

Tasks such as daily update tracking, managing documentation, meeting planning and scheduling, and setting reminders are all part of a Project Manager’s life. And while these are an important aspect of any job, small administrative tasks can sometimes pile up and distract a PM from more complex responsibilities.

A recent study found that when skilled workers turned to AI for help with daily tasks, their production levels rose by an impressive 40%. Placing these bitesize responsibilities on the plate of an AI helper allows a PM to focus on the key areas of their role, without having to worry about odd jobs.

2. Data analytics

PMs whose responsibility it is to make actionable business decisions will also find that data analytics tools are game changing. The detail which AI is able to provide when assessing key business information makes high-stakes decision-making significantly easier than in the past. AI can draw from several databases to provide insight, troubleshoot past issues, track real-time updates, and even forecast future considerations. With all the key information immediately at a PM’s disposal, they’ll be able to make a confident, intelligent call about the next steps a business should be taking.

3. Budgeting and scheduling

Estimating the time and money required to effectively carry out a project is one of the biggest stumbling blocks a PM will face. It can feel almost impossible to accurately forecast for this at the beginning of a project, with so many factors (both known and unknown) needing to be taken into account.

Although that may be too much for a human brain to process, the same is not true of AI. The technology can draw on information from past projects, as well as live market trends and factors, to determine an accurate idea of how long something should take, and at what price point. While perhaps not a guarantee down the precise minute or cost, this estimate will be as close to reality as possible with all the factors available.

4. Risk management

Protecting both their assets and reputation is of paramount importance to a lot of companies. AI makes it easier than ever to pre-emptively detect and flag any signs of fraud, a breach in compliance, or sudden market fluctuations which could impact a company’s bottom line.

The AI risk management market is one of the fastest growing in the sector, with it expected to reach a total value of $7.4 billion by 2032. That’s a compound annual growth of 16.2% between 2023 and 2032. With an ever-growing number of organizations turning to AI for risk management services, PMs would do well to join the movement.

PMs certainly aren’t going to be replaced by AI any time soon – but it’s undeniable that the relationship between the two is growing closer. Any PMs looking to optimize their workload in the coming months would do well to utilize this technological helper. It is also strategic to position yourself with the knowledge and skills of how to use AI to your benefit that will help to enhance your career.

About the Author

Jeremiah Duggar is a finance and technology writer who enjoys breathing life into topics which can sometimes be a trifle stale. He spends most of his free time tracking the stock market or digesting the latest innovations in AI and machine learning. When he’s not doing that, he spends time with his two gerbils, Milton and Wallace.

February 27, 2024February 27, 2024 Linky

What you need to know about AI marketing tools in 2024

By Jigar Agrawal

For any business it is not only about producing products and services, but also about content development, videography, photography, designing, and more. This is a good time to consider the top AI marketing tools in 2024 since marketing has the maximum to gain from Artificial Intelligence to add to your resources.

Adding AI tools to your marketing arsenal is surely going to give you promising results. If you haven’t used AI tools until now, 2024 is the year to inculcate. When trying out new tools, it’s better to start with leading tools after a thorough understanding of them.

In this article, we will uncover the top AI marketing tools, in my opinion, that you should know and try out in the coming year.

Top AI Marketing Tools for 2024

No wonder a 2018 McKinsey analysis of more than 400 advanced use cases showed that marketing was the domain where AI would contribute the greatest value.

Copy.ai

If you are a content writer, Copy.ai will become your best friend this year. This is an awesome, AI-powered tool that will help you write high-quality content quickly.

Imagine you are on a tight deadline, you use this tool to produce many different content pieces instantly and that too with minimal editing and proofreading requirements. All you have to do is give a content topic, some fine-tuning parameters, and an outline flow if you have something in mind already, and the tool will do the magic.

The tool has a basic free plan with tight limits so that you can try it out a few times and jump on the paid plans to utilize all its features. The paid version starts at $36 per month, and you can get good discounts by opting for longer subscriptions.

Dall-e AI

If you have used ChatGPT and always thought of having a similar tool for generating photos and media elements, Dall-e AI is the one you are dreaming of.

Dall-e’s working style is very much similar to that of ChatGPT. Here too you provide a prompt, basically describing the type of media element you want, and the tool will amaze you with its awesome creativity. The best part is, it helps you create original images, so you don’t have to worry about copyright or licensing issues.

Dall-e AI image generation tool charges per image, and it remains between $0.016 to $0.04 based on the resolution and size.

MidJourney

MidJourney is another AI tool that can be used to create images for your blog or social media posts. If you have used the Dall-e AI tool and want a cost-effective and more robust solution, you should definitely look at MidJourney.

This tool is embedded into Discord as a bot and is super easy to use. A chatbox is your initial assistant here, you provide it with clues of your imagination and it will quickly generate high-quality images.

This tool is quite cost-effective and offers a monthly subscription at $10 only.

Optimove

When you are marketing your products, you need to know what your target audience thinks about them. Optimove is the tool for understanding your customers’ behavior and gaining insights from them. It is a platform that holds all data about your customers.

It does a thorough research that is important to devise your upcoming steps, to produce better returns on your efforts.

This tool comes with many great features, such as AI-powered A/B testing, audience segmentation, tracking across multiple social media channels, evaluating campaign performance, and providing actionable insights from customer behavior.

Synthesia

Video content is highly favored, and in the coming years, it is only going to gain more followers and loyal customers. If you are a camera-shy person or don’t have a studio-grade camera, Synthesia is here to help you.

To make this tool work for you, it requires only 2 steps and you are done. The 1st is a script that gists your demands and the 2nd is selecting an avatar/character. With this, the tool is all set to have you a professional-looking video.

Synthesia offers different templates and avatars to choose from, and it provides editing options for the generated videos so you can enhance them further before you export and download them.

It is a great tool to use when it comes to developing ‘how-to’ videos. Synthesia provides a paid plan starting at $22 a month, with other longer plans too.

Conclusion

Be it the field of content creation or making images or videos, many are using AI tools to gain a competitive edge, and you should use them too. Keeping in mind that AI is not a total replacement for human creativity, it can certainly help you embark on your new voyage. Start your AI journey with the tools discussed above, and gain superb returns on your marketing efforts.

About the Author

Jigar Agrawal is a Digital Marketing Manager at eSparkBiz Technologies. He is passionate about anything related to Digital Marketing and Trending Technologies. He wants to unlock the world of technology and Social Media where every day there is a chance of new possibility as well as innovation.

August 31, 2023September 18, 2023 Linky

Team Wellness: How Leaders Can Encourage Employees to Stay Fit and Healthy

By Grace Clark

Today, team wellness is so important and more employees want to live a healthier lifestyle. One study on health perceptions of workers found that many now aim to prioritize better eating habits to reach goals like weight loss and improved overall wellness. However, doing so can be difficult due to time constraints, a lack of access to nutritious meals, and prioritizing work over well-being.

However, it’s one’s set point weight that can make shedding those pounds even more challenging. This happens when a person has retained a certain weight for a long period of time. Their body then struggles to lose that weight. Many factors play a role in establishing set point weight. Among them are unhealthy eating habits, medications, and genetics. These are also issues that can lead to poor employee wellness, affecting both their personal lives and how they perform at work. As a leader, it’s therefore important to ensure that your employees are fit and healthy.

There are a few things you can do to promote health and wellness.

Promote a healthy lifestyle

The best way to lead is to do so by example. Your employees should see you working towards healthy lifestyle habits. You can do this by bringing in home-cooked meals at lunch or going for more nutritious choices when buying food. You can also start working out by walking after work or going to the gym.

When your workers take notice, motivate them to do the same. One study found that encouragement from colleagues can be a driving factor for people to be healthier. Offer to work out with them when you can. You should also enforce boundaries between work and personal life. This will give them more free time to be active while also maintaining team morale. By promoting a healthy lifestyle, your employees will take after your lead and soon be losing a healthy amount of weight in no time.

Offer weight loss resources

There are people who want to lose weight but don’t know where to start. As a leader, it is important for you to guide them in the right direction. You can do this by offering resources they need for their journey. Have articles on hand on weight loss you can send to employees who ask. Hire a licensed dietitian to come up with viable meal plans. If you have health-conscious employees who qualify as overweight or obese, you can even refer them to medical weight loss programs. Through FDA-approved medications like Ozempic and Wegovy, these regimens help address genetically-driven factors that may make weight loss more difficult for some individuals than others.

Becoming their go-to person for weight loss advice by following any of the above suggestions will help you show empathy for your employees. It can also lead to better workplace rapport as a whole. You will come off as someone who truly cares for their well-being. Just remember not to overstep their boundaries. Only offer resources when asked, and make sure you aren’t making people uncomfortable. Speaking to them as a friend—rather than just their boss—can give them just the push they need to lose weight.

Make it a team effort

team wellness - make it a group activity — *Image Credit:* *Unsplash*

Weight loss journeys can be much easier to stick to when done as part of a group. Making it a team effort can even promote employee bonding. Try it out for yourself by scheduling voluntary workout classes after work. This doesn’t need to be done in person. Online fitness training has been found to be quite effective for weight loss. It also makes exercise more accessible and fun for many people. Teams can also make use of this as a time to get together without the stress of work.

By making healthy lifestyle habits a team effort, you can ensure that your team will be healthy, keep weight off, and feel motivated to continue their journey.

Being a healthy weight is important for employee health. Find a method that works for you and your team. Just remember that you are doing this for their sake, not for your own.

About the Author:
Grace Clark is a fitness enthusiast and writer. She believes that holistic wellness can lead to great benefits in the office. When she isn’t working, you will often find her hiking her favorite trail with her three dogs not far behind.

Organisational leadership and project management

May 30, 2023May 30, 2023 Linky

What does Organisational Leadership have in common with Project Management?

By Jessica Pearman

Project Managers often engage with Organisational Leaders at their organisation, since organisational managers are usually sponsoring the strategic projects that they are working on. As part of their governance function on Steering Committees they need feedback about the projects that project managers are responsible for.

The question is: “What does organizational leadership have in common with project management?”

First, you need to know what the term, organizational leadership, really means.

Organizational leadership is both a description of a position and a requirement in business, in government, in academia, and in non-profits. OL serves to create a unifying source of vision, coordination, and support in achieving an organization’s mission

OrganizationalLeadershipEDU.org offers a more in-depth definition of what exactly organizational leadership (OL) is and how it’s used. And it offers an important set of resources for understanding how OL is viewed and taught today, and how project management is both part of it and a unique domain that benefits from it.

Project management itself is a sort of leadership position. But the values and education in the field borrow from the toolbox of leadership skills and project managers use the very same types of skills that are taught in organizational leadership training:

Communications
Creativity
Analysis
Problem solving
Motivation and management

At the same time, project management is itself a critical skill that is taught in every organizational leadership program. The essential ability to make the trains run on time, to delegate and communicate, to plan and adjust, is critical to accomplishing anything of importance today.

This intersection with leadership functions becomes even more important when you get into the realm of project management.

Devolving decision making and empowering teams to rapidly iterate toward larger organizational goals absolutely requires strong mentoring and interpersonal leadership skills. It’s melding together the fields of project management and organizational leadership more closely than ever. And that means that project management professionals and organizational leaders each benefit from more familiarity with the details of both roles.

Reasons for Project Managers to consider Organizational Leadership training

The shift in many industries to online, or virtual, project management consulting has put a new emphasis on leadership skills for project managers. It’s one thing to organize and manage a team all working under one roof. As many PMs have learned, however, it’s quite another to forge the same connections, keep accurate tabs, and coordinate between a team scattered across a dozen locations or even different time zones.

When everyone on the team is just a job title and a picture in a Zoom or Teams window, communications and motivational skills need extra depth.

It can be acknowledged that project leaders already exercise many OL skills and take on key leadership traits. And organizational leaders lean heavily on the kind of practical tools and techniques that were pioneered in project management.

Differences

In most cases, the difference between them is simply one of scope. Organizational leaders need a broad vision of their industry and the environment it operates within. They come up with big plans that account for all the pieces on the board, and they have the communication and team-building skills to get an entire company behind them to execute those plans.

Project managers tend to focus more on the details of execution, reporting progress, updating Gantt charts, or calculating burndown and running stand-ups if practicing Scrum. They report into senior leadership, but may not spend time worrying about larger concerns of markets or budget.

Organizational leaders have to keep the big picture in mind. They have to understand not just how projects in their own organization are progressing, but how those projects fit into the larger scope of market, the economy, and technical and social evolution. They make the hard calls on killing and cancelling projects, initiating new ones, and distributing resources to their best effect.

Yet project managers are business leaders in their own right. The position is rarely the last stop on their career path. With a demonstrated ability to pull a team together, to plan and achieve goals in the face of adversity, project leaders are already training for top jobs, even if they don’t realize it.

So the formal education that can come along with a degree in organizational management can be the perfect next step for a project manager moving up in the world.

Find answers to all your Organizational Leadership questions

OrganizationalLeadershipEDU.com revolves around understanding the skillsets that effective modern leadership takes, and how to cultivate them. It offers:

Write-ups that outline the career paths for organizational leaders in dozens of different industries and specializations
Specific degree and skill development tracks useful for any leadership role
A deep dive into the skills that build organization leaders themselves
Ways to fine-tune your own continuing education in leadership theory and practice

There’s even a resources page for degrees specific to project management leadership roles.

It offers resources that build your understanding of the science of leadership itself. It’s a critical first stop on your leadership degree planning. It guides you through the many choices on offer. Frequently asked questions cover topics as diverse as the 7 common leadership styles, change management, corporate social responsibility, extrinsic motivation, and strategic communications. Regular blog posts on OrganizationalLeadershipEDU.com keep readers up to date with the latest developments and newest areas of interest in leadership education.

Making Planning for your own leadership education easy

Beyond giving you a clear picture of the best and most affordable schools in the country offering organizational leadership degrees, the site also breaks down the different degree and certificate options that are open to you. It’s important because organizational leadership has become highly specialized to different industries.

A nurse manager aspiring to higher qualifications and more senior leadership roles is looking at a far different degree track than an education administrator—your educational plans have to match your career goals.

You will find a breakdown on how each different concentration or degree type is used in the field. It includes critical pieces of information like:

The type of coursework you can expect
Common internship or practicum options
Information about capstone project or thesis expectation
Different degree levels and their uses in each field or industry
Accreditation considerations to look out for
Cost data for each degree
Jobs that you will qualify to fill and typical salary levels you may achieve

It also delivers carefully curated lists of schools and programs offering those degrees. You can find options not just in every category of concentration or major, but also those that fit different budgets and career stages. You’ll find degrees that can be completed fully online, through traditional on-campus classes, or those with a hybrid option that combines both formats.

You’ll also find that not only have the editors at OrganizationalLeadershipEDU.org identified and classified the very best bachelor’s and master’s degree programs in OL in the country, but that they have also put together a list of the most affordable options. So no matter what your budget, your project management specialty, or your industry, you will find the best options to fit your needs.

If you aren’t already incorporating an understanding of organizational leadership, and some of the techniques developed for the field, in your own Project Management work, it’s time to start. If you are thinking about aspiring to senior management levels in your organization, or raising the profile in your consulting business, a degree or certificate in higher education may be just what you need.

May 8, 2023May 8, 2023 Linky

How to make your employees feel heard and why it’s so important

By Johanne Harris

One of the biggest challenges that organisations face, is building a talented and committed workforce. The most successful companies have passionate, engaged and innovative teams that support constant progression and growth. But building this type of team doesn’t stop at hiring the top talent, it’s vital to retain talented employees too.

To ensure your employees stick around, they have to feel valued and supported. When people feel like they’re not heard, they can begin to seek out new job opportunities rather than staying loyal to one employer.

Let’s take a look at why employees want to be listened to and explore how to make them feel heard.

Why is it so important to make your employees feel heard?

It’s a common complaint for employees to feel their voice is ignored by their employer, and it’s not unusual for many employees to feel that their manager doesn’t care about them as an individual. When workers don’t feel listened to, they don’t feel valued. This leads to disempowerment and a reduction in their ability to influence positive change within the company. Workers are less likely to be loyal to an employer who doesn’t make them feel valuable. Plus, productivity tends to be lower amongst teams who don’t feel valued.

If you don’t listen to your employees, you’re likely to have higher rates of staff turnover which impacts your bottom line and inhibits business growth. Plus, you could well miss out on strong ideas that could help take your business to new levels of success. Failing to listen to your employees means that you’re wasting their talent, and this is detrimental to both employee wellbeing and the progress of your organisation.

How can you make your employees feel heard?

Here are three tactics to help your employees feel heard and valued.

1. Accept feedback anonymously

Sometimes employees worry that they’ll be penalised or ostracised for giving feedback, particularly if they have criticisms to share. When it comes to sharing ideas, employees may fear that they’re overstepping their rank, or that their reputation will be negatively impacted if their idea isn’t received well. To combat this, reassure your employees that their feedback is anonymous. One study found that 74% of workers feel more inclined to voice their opinions anonymously, so doing this may ensure you receive completely honest and unfiltered feedback, which is going to be the most valuable to your organisation. When employees feel they have nothing to lose, they’ll tell you exactly where the problems are so that you can resolve them.

2. Give remote workers opportunities to share their ideas

Remote working is fast becoming the new normal, with rising numbers of companies across the world becoming fully remote. The biggest challenge that comes with remote work is communication. When employees aren’t in the office, it can be more difficult for them to build strong relationships with colleagues and managers. They may struggle to voice their ideas or problems when they don’t have in-person interactions. It’s also common for remote workers to feel overlooked compared to their in-office colleagues.

It’s important that remote workers are made to feel as valuable as they would if they worked in the office. Make sure to provide regular one-to-one meetings, where they have an opportunity to give feedback and ask for support. Having clear policies and protocols in place so that employees know how to give feedback when they have an idea to share or a suggestion for improvement is a great way to foster a supportive remote relationship with your employees.

3. Create a culture of transparency

Communication goes both ways. When you’re open with your employees about your company’s goals and the challenges you face, you encourage them to be open with you about their experiences. Plus, you give them valuable information that can help them generate useful ideas. Transparency builds trust, and when you trust your employees with sensitive information about your organisation, they’re more likely to trust you with their honest feedback and ideas.

A simple way to increase transparency is to share periodic business performance updates in the form of company-wide meetings, presentations or newsletters. Another important tactic is to share changes in company policies, strategies or hierarchies as soon as they happen so that employees don’t feel like they’ve been kept in the dark.

Heard employees are empowered employees

When employees have plenty of opportunities to speak, they’re more likely to feel heard. By creating a culture of open communication with the above tactics, you can empower your workers to speak up and make them truly valued.

April 27, 2023April 27, 2023 Linky

Turning the impossible into a successful project

By Antonio Nieto-Rodriguez

In 2018 there was an incident that became known world-wide due to the impossible odds of survival, yet the unfortunate victims all survived miraculously. Let me tell you why this is now on my list of most amazing projects everyone should learn about.

On June 23rd, a group of 12 boys, aged 11 to 16, and their soccer coach became trapped in a flooded cave complex in northern Thailand. They planned to explore the caves for about an hour, but heavy rains caused the cave system to flood, trapping them inside.

The situation was threatening: the boys were stuck about 4 kilometers from the cave entrance, and the flooded passages made it impossible for them to escape on their own.

The rescue project that followed was a remarkable accomplishment of project management, bravery, teamwork, and international cooperation.

A massive search and rescue operation was launched, with more than 1,000 people involved in the effort, including Thai Navy SEALs, cave diving experts, and volunteers from around the world.

Project Challenges

The first challenge was to locate the boys and their coach. The cave is vast and complex, with narrow passages, steep drops, and underwater sections. It took nine days to find the group; they had survived by drinking water that dripped from the cave walls and eating snacks they had brought. Surrounded by darkness, the boys and the coach lost all sense of time.

At the start, “no one really had any idea what to do”, one volunteer said. Officials brought whatever equipment they could think of – small water pumps, long pipes, knives, and shovels – but much of it was unsuitable.

Once the group was found, the next challenge was to figure out how to get them out safely. The boys and their coach were weak and malnourished and needed to be experienced, cave divers. The cave system was treacherous, with tight passages and strong currents, and parts were completely submerged. It was clear that a complex and risky operation would be required to rescue them.

Six factors that made the project a success

Several aspects contributed to the success of the rescue project:

Higher and Shared Purpose: Saving the kids’ lives was a higher purpose that everyone in the project team shared, from government officials to the international community and experts around the world. When this level of alignment happens around a project with a higher purpose, there are very good chances that the project will succeed.
The Best Team: The rescue effort involved a multi-national team of experts and volunteers from around the world. Engineers, cave divers, doctors, and military personnel from Australia, the United States, the United Kingdom, Japan, and many other countries, worked together to develop a plan to extract the boys from the cave. This collaboration ensured that the rescue team had access to the best resources and expertise from around the world.
High Performing: The rescue team consisted of highly trained professionals with expertise in various areas, including cave diving, engineering, medicine, and military operations. Together, they became a high-performing team, leveraging their skills and experience for the sake of the project. This helped them overcome the complex and dangerous conditions in the cave. The team was able to adapt and modify their plan as the situation changed, demonstrating their professionalism and expertise.
Executive Sponsor Dedicated and Committed: The rescue project was sponsored by Thai authorities, who provided clear direction and coordination throughout the operation. The leaders were able to bring together the various teams and resources and make quick and effective decisions when needed. They also communicated effectively with the media and the public, which helped to manage expectations and reduce anxiety.
Innovation and Creativity: The rescue team had to develop creative and innovative solutions to overcome the challenges posed by the cave system. They used a combination of diving and walking to extract the boys and their coach and came up with various techniques and equipment to help them navigate the treacherous conditions.
Believe in Success till the End: The rescue team was determined to succeed and did not give up, even when faced with difficult and dangerous conditions. They worked tirelessly around the clock to extract the boys and their coach and did not let setbacks or challenges discourage them.

On July 10th, after 18 days trapped in the cave, all 12 boys and their coach were safely rescued. The story captured the attention of people around the world. It is a reminder of the power of human resilience, the importance of teamwork, and the bravery of those who risked their lives to save others.

We have seen the power of projects, even in the darkest of circumstances, we can come together to overcome seemingly impossible challenges.
Antonio nieto-rodriquez

About the Author:

Antonio Nieto-Rodriguez is known to many as the following:

March 9, 2023March 9, 2023 Linky

Why Business Projects need to be handled differently

By Frank Einhorn

When looking at a project management landscape, why do we need to handle business projects differently? And how do we handle them effectively?

Business Projects

First, we need to look at what can be classified as Business Projects. The best way to understand business projects is to contrast them with a typical construction project (where something is being built to an approved design). There are several aspects:

	Construction Projects	Business Projects
Requirements	The objective is clear. The main tasks are known and can be estimated by a Quantity Surveyor	The objective is probably understood, but how to get there may not be, making estimating difficult
Change	Once the design for the construction is approved, there is relatively little change	Business projects change all the time, including their priority. Rolling-wave planning is common
Size	Construction projects are generally larger and there are people assigned to do scheduling and costing. On-time, within-budget is important to avoid penalties or eroded profit	Business projects are smaller, and the PM does most of the schedule and cost tracking. Nevertheless, business projects may be complex, critical for the organisation, and carry high risk. Business satisfaction with the results is the measure
Benefits	Construction benefits come directly from the deliverable. One can drive over a bridge as soon as it is built	Realising business benefits may take time and need involvement from many people; the PM has often moved on
Progress	For construction, progress is visible and inspected by people wearing hard-hats.	For business (especially IT) progress can be hard to see and evaluate
Location & resources	Most construction tasks happen in one location with dedicated people	Business projects are often geographically spread, with many part-time team members (Matrix management).
Skills	Construction skills, while important, are fairly interchangeable	For business projects key people may have unique skills; to replace them requires a lengthy learning curve
Management	The construction site PM is in charge and has authority	Business PMs need to lead by persuasion, expertise, influence, and understanding of the prevailing politics

Business vs Construction Projects

While the project management principles apply equally to construction and business projects, the way that they are applied may be very different. Documented project techniques simply do not work for some business projects – or need significant adaptation. Clearly, there is a spectrum with some business projects having construction elements. Also, construction, engineering, and mining organisations run many business projects.

What are the essentials?

When managing a business project there is no time for all the text-book ‘should dos’. While the project may be complex, it needs to be managed in the simplest possible way. The essentials include:

Have a business sponsor (not necessarily the money provider). He or she must be a senior person who really needs the project to happen. Without a sponsor’s support there are many problems that can sink a project. So, if there is no sponsor, it’s best not to start the project.
Produce a Project Definition Document or Project Charter, starting in the first week of the project. The headings include things like: executive summary, goals and objectives, scope and deliverables, benefits, costs, risks, resources, roles, and milestones. Gathering input would involve the stakeholders – business and project team. Any significant disagreements might need to be resolved by the sponsor. When done, the expectations of stakeholders should be aligned, and the PM should have an excellent grasp of the project. Planning would then continue after checking that the business case (benefits versus costs and risks) remains sound.
Have a repository where documents can be kept in a structured way, accessible to all. Few documents are confidential.
Flesh out the scope (activities or tasks) and deliverables as best you know it. Often the activities evolve as more becomes known. Check that the team can cover the important activities.
Develop and track (monitor and update) a schedule or task list.
Develop and track a cost budget (where appropriate) – related to work achieved.
Hold regular, short, minuted, team meetings – track progress.
Identify and manage project risks (ongoing) – plan response actions to reduce the probability or impact. Some risks you might consciously accept. Allow contingency (cost and time).
Manage project issues (problems that threaten success) and changes (mainly to scope).
Produce regular reports (1 page is ideal) with a status indicator (e.g. Red, Amber, Green). Doing them regularly, like fortnightly, helps the PM to keep a ‘finger on the pulse’.
Keep in touch with stakeholders throughout – business and the team.
Close the project, checking that stakeholder needs are met. A report, of a few pages, should be produced, with headings like what was achieved, things still to be done, and lessons learned.

Most documents produced do not need to be elegant, but they must give a good understanding. For example, an issue document needs a brief description, alternative solutions, and the resolution – usually all in one page. The thinking involved is vital.

Business Project variations

How the above items are done might depend on the project. For an Agile project, a Kanban board might be used instead of a schedule. Also, who plays the PM role might vary. It could be done by an experienced PM, a ‘scrum master’ for Agile, or a business person with good people, communication, and problem-solving skills. But, whatever the situation, it is important that the essentials are done consistently and well.

About the Author

Frank Einhorn has over 40 years of project management experience. He graduated as an electrical engineer and later completed an MBA at UCT. He worked with customers in many industries, but mainly banking, insurance, mining, and public sector utilities.

Frank has been a PMP since 1995. Frank has convened programmes and lectured at Wits Business School since 2011. His PhD was completed at UJ in 2018.

Recently his book ‘Managing Business Projects: The Essentials’ was published internationally. It is available in South Africa

November 1, 2022November 1, 2022 Linky

How to Advance Your Soft Skills as a Business Leader

By Ryan Ayers

Most business leaders understand that soft skills play an essential role in effectively leading others. Without having a strong command of key soft skills, you may experience difficulty in getting others to follow your advice and trust your intentions. The question begs then how to advance your soft skills so that you can become more intentional, a passionate and respected leader who others will want to follow.

When setting out to improve your soft skills you want to have a clear understanding of what those soft skills are, identify ways to improve them and then practice them.

What Are Soft Skills?

Soft skills include attributes and personality traits that help employees interact with others and succeed in the workplace. Soft skills determine how effectively you’re able to interact with others and how you approach your work.

Some examples of soft skills include communication, teamwork, and problem-solving. Believe it or not, these are some of the key MBA skills that employers look for when hiring recent graduates.

Soft skills don’t only make important business skills, they’re incredibly powerful in other fields as well. Whether one is looking to develop advanced nursing skills, more effectiveness as a teacher, or excellence in any other field, soft skills are essential. By cultivating these types of skills, you’ll be able to develop into a better and more capable leader in any field or industry.

Ways to Improve Your Soft Skills

While you may be convinced that it’s time to start advancing your soft skills, you might feel like you don’t know where to start. Luckily, there are some key practices you can engage in to start developing these skills immediately. Here are some effective ways to start developing your soft skills as a business leader.

#1 Study Others and Practice Empathy

One of the best ways to improve the way you communicate and interact with others is by gaining a deeper understanding of them. In order to understand others, it can help to study how they act and practice putting yourself in their shoes. If you gain a clearer understanding of what motivates others, you’ll be able to better see things from their perspectives.

Being able to see things from the perspectives of others will help you in a myriad of impactful ways. It will allow you to understand what you need to show them to gain their trust along with how you need to explain things to get them to follow your lead.

Accordingly, any leader — no matter what field they’re in — can improve their soft skills and improve their ability to lead by studying others and practicing empathy.

#2 Change How You Communicate with Each Individual

Different individuals have different styles of communication. Similarly, different individuals will respond differently to varying styles of communication. By being aware of this fact, you have the ability to determine how you can most effectively communicate with those around you. When it comes to leading a team or organization, being able to communicate effectively with each individual you interact with will help you gain the trust and respect of your colleagues.

While it’s important to have your own distinct communication style as a leader, changing the nuances of how you communicate with specific individuals can make you more effective as a communicator.

For example, you may have an employee who is nervous by nature and is made uncomfortable by small talk. Understanding this and making it a point to skip the small talk and be direct can make interactions more effective for both parties. Accordingly, becoming mindful of how you communicate with different individuals can help you improve your management skills and improve as a business leader.

#3 Practice Solving Problems

Problem-solving is an incredibly powerful skill — especially in business. Having highly developed problem-solving abilities is typically a hallmark amongst the most renowned and effective leaders. Though solving problems and overcoming problems may not seem fun, it’s the most effective way to develop as a problem solver.

As such, you can benefit from taking time every day to think about solutions to organizational problems — whether they are your responsibility or not.

One beneficial effect that results from habitually practicing problem-solving is less stress associated with challenges. Rather than feeling overwhelmed by complex problems, you’ll feel capable and prepared to solve them. This will help you stay calm while under pressure and more capable of ideating effectively and developing salient solutions to problems.

Given the many benefits that come from being an adroit problem-solver, practicing your ability to solve problems is one of the most effective ways you can advance your soft skills as a leader.

Soft skills are an essential part of any effective business leader’s toolbox. Without a strong command of soft skills, leaders face the threat of being ineffective communicators that are unequipped to overcome serious challenges.

Thankfully, no matter who you are, you have the ability to grow as a business leader by advancing your soft skills. By engaging in a few key practices, you’ll be able to hone your soft skills, gain confidence in your abilities, and lead with excellence.

About the Author

Ryan Ayers has consulted a number of Fortune 500 companies within multiple industries including information technology, business, and project management. After earning his MBA in 2010, Ayers also began working with start-up companies and aspiring entrepreneurs, with a keen focus on project management and business development.

3 areas leaders can set examples at work

August 25, 2022August 25, 2022 Linky

3 Areas that a leader can set examples at work

By Chris North

As a business leader, it is crucial that you set the right example at work. Doing so will offer so many benefits to individuals, and to the company as a whole. It will improve productivity and overall team performance. Failing to set the right standards as a leader can have many negative outcomes, from decreased motivation and low morale to a higher rate of staff turnover.

But setting the correct example isn’t just about performance. There are many different facets of effective leadership that if done correctly, will be mirrored by the rest of the workforce. In this post, we’ll highlight three different areas where leadership teams can set good examples, and explore the potential benefits these could bring to your business.

#1 Communication

Effective communication is essential at all levels of any organization, but leaders in particular have to set an example for others to follow. How a leader interacts with both their colleagues and their customers will go a long way to setting the tone for the way the entire business operates and how employees interact.

There is no hard and fast rule in regards to how best to communicate as a business leader. You may want to check out this excellent Communications Guide about the ‘Always on workplace culture’. Furthermore, there are a few aspects of effective communication that all leaders should bear in mind.

Transparency and clarity. One major part of effective communication is transparency. Especially if your team is remote first or even in a hybrid arrangement, having the ability to keep everyone involved in business updates and activities is crucial. This will help to cut out any feelings of alienation, and could even serve as a great motivational tool, with employees feeling a closer connection to the business and to one another.
Ability to listen. Communication isn’t a one-way street. To be an effective leader means to take your peers’ opinions into account, and accept that their voices are just as important. You need to make time to be present, for active listening, with the intent to understand better.
Ask and take feedback. Business leaders often need to ask for feedback from their employees, customers, or shareholders. However, asking for feedback can be tricky. If you come across as too demanding, people may be reluctant to give honest feedback. On the other hand, if you seem too easygoing, people may take advantage of your kindness. The key is to strike the right balance. Be clear about what type of feedback you’re looking for, and make it clear that you’re open to hearing both positive and negative views. At the same time, let people know that you value their opinions and will take their feedback seriously.
Body language. The importance of body language in any social situation is no secret – it can often say more than our words. Even if you are a remote-first company, and won’t be interacting face-to-face with employees every day, it’s important to pay attention to your body language on calls and during any in-person meet-ups. This includes being aware of your posture, tone of voice, facial expressions, and eye contact. Adopting the correct body language will send out the right message to other workers. It can help to motivate as well as instill a sense of confidence and trust in what you’re saying.

#2 Advocating a healthy work-life balance

Since the pandemic brought about a shift in many people’s working styles, there has been a spotlight shone on how we’re managing our time away from the office. For some people, working from home provides the chance to fit life commitments more comfortably around work. But for others, the transition to a remote-first setup has left them struggling to effectively balance their work and personal life.

In this way, it’s so important for employees to see senior members of staff adopting a healthy work-life balance themselves since this will hopefully make it easier for other employees to make better decisions around their time. For instance, booking regular annual leave, partaking in social events, and setting boundaries outside of working hours will all help to establish a healthier work-life balance for both leaders and employees.

#3 Promoting diversity

Employing a diverse workforce is beneficial in so many ways. When different people from different backgrounds with different outlooks on life come together, you’ll invariably find everyone has a different way of approaching vocational situations. Bringing this added creativity and problem-solving skills into the workplace can not only improve efficiency, but you may also find team morale is increased in the process.

Promoting diversity in any organization has to start during the recruitment process and with the leaders. Making advertisements more accessible and avoiding unconscious bias at every stage of the process will help to attract more people from a wider pool of talent to the company. If business leaders position themselves as advocates for diversity within their team, this will likely encourage employees to potentially address their own unconscious biases, and create a more harmonious and productive workplace for all.

About the Author: Chris North

As a digital consultant, Chris has gained vast experience having written about different topics concerning the modern world of work, and he has created content for several international companies. He is based in London but have benefitted from the opportunity for remote work, having traveled extensively to expand his views and immerse himself in different cultures.