Since September 2013 PMSA has been recognised as the professional body for project management in South Africa.
This means that PMSA has the sole right and the responsibility to confer the designations of Project Manager (PM), Senior Project Manager (Sr.PM) and Professional Project Manager (Pr.PM) according to criteria specified by PMSA, and in line with the South African Qualifications Authority (SAQA) framework.
If you as project management practitioners have any questions in this regard, please visit the dedicated FAQ section on the PMSA website.
It is such an honour to be listed as one of Knowledge Train’s favourite project management bloggers for 2013. It is at times like this that one is grateful that your contribution is seen, shared and appreciated.
Please check out the recommended websites from the project management bloggers below. Also connect with them on social media and become part of our global community.
Managing projects can be hard for project managers who try to keep track of each and every process and operation in a project. Even if they have the required skills and capability to deal with projects, problems and issues may arise which could lead to projects getting delayed or even failing.
Fortunately many concerns can be addressed through the use of enterprise web based solutions. These web-based solutions are specifically devised to augment the human capability over managing projects and help them improve management of multiple projects. These tools enable easy description and documentation of various processes and operations that constitute a project.
A further benefit is that they enable fast and accurate communication and collaboration among team members which proves to be an asset for those organizations whose team members are situated at geographically different locations. They can easily communicate and collaborate over important matters and resolve them through purposeful interaction. They can remain in touch with their projects from any device whether it is a desktop, tablet, laptop or mobile.
The time spent over performing various tasks can be accurately documented which helps in true assessment of individuals’ performance while performing them. Moreover, organizations can bill their clients accurately by considering the number of hours spent over processing their orders. Even new projects can be easily planned and executed by referencing time related entries from old projects if the new projects are on the same lines of the already executed projects.
The important milestones and events can be properly highlighted and tracked through the calendar feature which helps to know exactly when a particular event needs to be staged, so appropriate resources can be arranged. Thus important milestone dates will never be missed.
Any problems or issues cropping up in a project can be tracked early and resolved effectively and quickly through mutual collaboration and active intervention. The progress of a project can be better tracked through the Gantt chart which helps to know if the project is on the right track or not. The level of completion of various tasks can be accurately gauged through this enterprising feature.
By using these tools, the processes and operations of a project can be better organized and scheduled and can be executed as per project plan. A project manager gets freed up from the burden of performing routine tasks like documentation, arranging meetings and tracking as most of the activities get automated. Thus he can better focus on the project affairs and ensure their timely resolution and execution. This saves time, costs and efforts over a project. This hugely facilitates its smooth execution and it gets successfully completed within the stipulated time frame with optimized usage of resources.
The use of an appropriate enterprise project management tool can indeed be a blessing for project managers who can get quality results with less work, and by focussing on the right things.
Author Bio: Sharon is a Business manager of ProofHub, a web based project management software that facilitates management and completion of projects as per schedule. It enables the team members who are spread out in different locations in the world to collaborate over project matters. With its use, organizational objectives can be achieved effectively along with the generation of intended gains and assets.
It has always been difficult to calculate the Return on Investment (ROI) of investing in corporate training. Through the Infographic below corporate business leaders will see the various training fields where they can invest their money. Look how ROI has been categorized for different training areas. This will help business leaders take training decisions wisely.
The Infographic is supplied by Protential Human Capital Development, a leading provider of world class employee development training. Protential have over a decade of experience in training and consultancy in the United Kingdom, and other regions like Europe, Asia and North Africa.
The 5th of December 2013 was a tragic day for South Africa, the passing of Nelson Mandela at the age of 95. He has changed the course of modern history because of his fight against apartheid, the 27 years spent in prison and serving as our nation’s first black president of a democratic elected government.
As a leader he will always be remembered for his passion to fight for his vision, his willingness to forgive, freedom for all and reconciliation.
Nelson Mandela was born the son of a tribal chief in Transkei, a Xhosa homeland. Many South Africans of all races call him by his clan name, Madiba, which means “reconciler,” as a token of affection and respect.
Imprisonment
A statement made during the sabotage trial in 1964 by Mandela showed his ideal:
“During my lifetime I have dedicated myself to this struggle of the African people. I have fought against white domination, and I have fought against black domination. I have cherished the ideal of a democratic and free society in which all persons live together in harmony and with equal opportunities. It is an ideal which I hope to live for and to achieve. But if needs be, it is an ideal for which I am prepared to die.”
He was sentenced to life in prison, which he spent mostly at Robben Island off the coast of Cape Town.
In his autobiography, “Long Walk to Freedom,” he would write about his life after prison:
“As I finally walked through those gates … I felt — even at the age of seventy-one — that my life was beginning anew.”
President of first democratic elected government
South African President Nelson Mandela takes the oath
When Mandela became President in 1994, he closed his inauguration speech with:
“Let freedom reign. The sun shall never set on so glorious a human achievement! God bless Africa!”
Mandela celebrated holidays and hosted friends among the huts of rural Qunu in a replica of the prison guard’s home where he lived during his final days of confinement. Qunu is also where he was buried on 15 December 2013. About 5,000 people attended the state funeral, and millions more watched it on television.
Father of the Nation
Nelson Mandela is known as the father of the nation. This is evident when looking at new banknotes, released by the central bank in 2012, showing his face. Mandela statues are in front of buildings and squares; places are named after him. South African Airways even emblazoned his silhouetted image on planes.
There are some famous projects associated with the Nelson Mandela Foundation. From the Centre of Memory a $1.25 million project to digitally preserve a record of Mandela’s life, went online last year. The project by Google and Mandela’s archivists gives researchers access to hundreds of documents, photographs and videos.
The Nelson Mandela Children’s Fund (NMCF) is a charitable organization founded by Nelson Mandela. Its mission is to help individuals from birth to age 22, and particularly orphans of the AIDS crisis. The fund currently has offices in Johannesburg, South Africa (Head Office) and in London, United Kingdom, which focuses on fundraising.
The ‘Nelson Mandela Day’ project is to inspire individuals to take action to help change the world for the better, and in doing so build a global movement for good. Ultimately it seeks to empower communities everywhere.
Mandela’s last public appearance was in 2010. It was during the Soccer World Cup 2010, hosted by South Africa at the Soccer City stadium when he smiled broadly and waved to the crowd during the closing ceremony of the World Cup.
The other unforgettable appearance during a sport event was during the 1995 Rugby World Cup, hosted by South Africa, when he appeared at the final in Johannesburg, wearing a Springbok jersey to congratulate the victorious home team.
Visionary leader
He will be remembered as a visionary leader who managed to unite South Africa and who set an excellent example to leaders. As stated by Joyce Banda, the president of Malawi: “Leadership is about loving the people you serve and the people you serve falling in love with you. It is about serving the people with selflessness, with sacrifice and with the need to put the common good ahead of personal interests.”
That is what Nelson Mandela stood for and how he has won the hearts and minds of many people not only in South Africa, but all over the world. He was truly inspirational as captured in many of his quotes:
“A good head and a good heart are always a formidable combination”.
“When people are determined they can overcome anything”.
Thanks Madiba for the legacy that you are leaving behind…
Recently we spoke to a project manager, Simon Murison, who is a Management Consultant at IQ Business. Simon managed a 180 degree turn around on a troubled project and this is his story:
The project
It was a multi-year development project, IT focussed and in the energy management and information domain of the retail sector. The client wanted a system to help them monitor and understand their energy usage.
How a project in trouble was turned into a success story
There were two main areas of difficulty that Simon confronted when he took on the project. Firstly, his company was unfamiliar with energy management and that made them very reliant on the client for guidance. Over time, the project team realised that the solution specification and development required an in-depth knowledge of the topic and that generic systems development skills simply weren’t enough.
A second complication was that interaction with the client stakeholders was difficult and often highly confrontational. Simon found that the client did not have a comprehensive picture of what they wanted and that the resultant scope definition was broad and subject to interpretation. This had resulted in a number of conflict situations and a relationship which was fundamentally lacking in trust.
Turnaround and Impact
It was, in retrospect, a bad decision to fix the price of the project. When the project ran into problems, the contract put them under pressure from a delivery and timeline perspective. The client was unwilling to renegotiate on cost so it was ultimately the quality and timing of delivery that suffered. This put even more pressure on the project team resulting in decisions to augment and rotate resources on the project.
Simon had initially been brought in to help out with the business analysis but, after the protracted difficulties in overall delivery, took over the management of the project. This had a negative impact on the project budget, but it was believed that Simon could restore credibility and trust with the client. If the project had failed it would have had a very negative impact on a number of other client projects and future work.
The project team ultimately managed to address the issues with the work that had been done to date and, as a result of the earlier decisions and improved delivery success, Simon and his senior management were able to revitalise and refresh the client relationship.
All about relationships
They communicated that the project was running at a significant loss for the service provider, and that this was unsustainable. Once that understanding was reached, the client was more open to change and they were able to renegotiate the contact terms – a Time and Materials based pricing was adopted and the project operated more profitably going forward. The effect of this was a better relationship, improved trust with the client, a more profitable project and a project team that was under considerably less pressure.
The decisions made to turn around a trouble-some project proved effective. Through an open dialogue with client representatives, they could negotiate a way forward that worked for all parties.
Lessons Learnt
The initial decision to contract on a fixed price basis was as a result of ineffective risk management prior to signing. A proper risk analysis was needed before deciding on a pricing approach and they have now put a Risk Analysis framework in place for all stages of the project lifecycle. This process is now institutionalised and, if risks are identified up-front, the team now adjusts proposals and contracts to include the time, resources and/or costs needed to address them.
Profit margins can be negotiated down with the client; but risk margin cannot. You should never reduce the risk margin unless the risks themselves are transferred, mitigated or eliminated completely.
It’s important to document the assumptions made during contracting as they are often an articulation of the risks that may end up detrimentally impacting the project. If possible, a project manager should be brought in prior or during contracting process.
As far as software development is concerned, don’t fix the price unless you know the topic. If it’s a new area for you – if none of your PM’s or BA’s have had some experience in the field – consider contracting on phase by phase basis or use an Agile approach, not SDLC with fixed price.
Lastly, client relationships can be the turn-around. Focus on improvement of dialogue. Clients need to work with you as a partner to ensure successful delivery.
Simon Murison is a Project and Programme Manager with over 14 years’ experience in the Consulting industry. He has worked extensively with clients in the Retail and Financial Services sectors.
Business conferences are one of the best ways to expand your business and bring new life to your company. At Convergence, you will find everything you need to rock your industry, including exciting new Microsoft products, hundreds of sponsors, and potential connections with thousands of other companies.
Convergence is designed to help businesses in the following ways:
#1 Meeting Profitable Connections
Convergence is all about getting to know other top industry leaders from around the world. You will see a wealth of sponsors and even top Microsoft professionals that can partner with your company for a profitable relationship between both companies. Hundreds of businesses are attending the conference and are looking to make connections just like you. The person you meet in the elevator may be your next big client.
#2 Finding New Uses for Microsoft Tools
Participants will learn how to unlock the true potential of all Microsoft products. The tracks in the conference are designed to make your company better. You will find information covering new products like new apps for specific industries, new mobile capabilities, and the best cash management functions.
#3 Learning Out-of-the-box Ideas
All of the speakers at the Convergence conference are top leaders of Microsoft products. The speakers will communicate the new vision of Microsoft and talk about their own experiences with the product. You will find sessions that offer value to the following industries:
Government, education, and healthcare
Professional services
Financial services
Retail
Manufacturing
If you want to take your business to the next level with the help of Microsoft, then you will want to make sure you are able to attend the Convergence conference. Make sure you book your spot early to ensure you can attend and really get the value you need. Click the infographic to learn more about the conference and how you can prepare.
Years ago I started as a project administrator. Then I moved into IT support and I was always chosen to manage all the projects in our division. This is something I enjoyed because it was a natural fit.
As a project manager I’m in the fortunate position to be doing something that suits my abilities and temperament and which complements my core talents and skills. I enjoy the variation provided by being involved in various different projects and teams. It brings excitement when starting something new, as well as satisfaction when bringing a project to successful completion and having formed lasting relationships with the team members.
Being a strong communicator and a person who cares about people, project management has become my destined career where I feel comfortable and I believe that I am making a difference.
I was blessed with the addition of 3 beautiful children that enriched my life to the point that I actually gave up my full-time, permanent position and started to work in contract project management which provided more flexibility to work part-time and still continue with a professional career.
A Mature Profession
Today project managers are making a difference in every aspect of society whether it’s in IT, financial sector, retail, engineering, mining, welfare organisations or public sector and plenty of other industries. A thriving industry in itself has developed around the project management profession with companies providing products, software, training, recruitment and consulting; all with the main objective of making projects more successful in terms of how well they are managed and to provide the outcome and benefits as intended. Project management as a profession has matured.
In recent years young people are actually considering project management as a career with plenty of University and online training being available and offering a relatively well mapped out career path that offers growth opportunities and good compensation.
Blogging as my contribution
As part of my mission to give something back to my community, I have been blogging on Virtual Project Consulting about project management best practices, processes and tools for the past 4,5 years. I reach out to existing and aspiring project managers while offering a hub of recommended resources.
Let’s continue to develop, grow and contribute as this is how we find meaning and where we can continue to make a difference where we are.
P.S. This post is published as part of a first ever project management-related global blogging initiative to publish a post on a common theme at exactly the same time. Over 70 bloggers from Australia, Canada, Colombia, Denmark, France, Italy, Mexico, Netherlands, Poland, Portugal, Singapore, South Africa, Spain, UK and the USA have committed to make a blogging contribution and the fruit of their labour is now available all over the web. The complete list of all participating blogs is here so please go and check them out!
About Linky van der Merwe: Linky is the Founder of Virtual Project Consulting. Her mission is to provide project management best practices and to recommend resources to aspiring and existing project managers. A certified project management professional (PMP) with more than 14 years project management experience and a track record of more than 40 successful projects. She is currently working for Microsoft Consulting Services, South Africa.
Today I want to share an excellent example of how project management professionals are brough together by the power of social media. This is called a project management ‘flashblog‘ where more than 70 project management bloggers will be writing their thoughts on the title ‘What does project management mean to me – a Project Manager’s sermon’. All blogs will be published simultaneously on 25th September at 1am GMT.
Kudos to Shim Marom coordinating a first ever project management related global blogging initiative to publish a post on a common theme at exactly the same time. Globally bloggers from Australia, Canada, Colombia, Denmark, France, Italy, Mexico, Poland, Portugal, Singapore, South Africa, Spain, UK and the USA have committed to make a blogging contribution and the fruit of their labor is now available all over the web. All participating PMs are really excited by this and I’m also looking forward to sharing and viewing all the unique perspectives on project management from around the globe.
Much chatter is happening around the effort under the hashtag #pmFlashblog on Twitter, Google+, LinkedIn.
The complete list of all participating blogs is found below so please go and check them out!
Also find the list of Twitter names from participating PMs! Now is your chance to follow and connect with your fellow PM practitioners all over the world.
For most Project Management professionals social media is already part of their lives. This article will look at Webinars, Slideshare and others and how it is adopted in project management.
A webinar is essentially a seminar hosted on the web. It is also used to describe other types of meetings where the participants go to a website to see the presentation material. Participants use their web browser to access a website for that meeting.This is very useful to present a topic to virtual teams attending from different parts of the country or even the world.
Many webinars are hosted weekly covering useful project management topics and contributions from people in the profession. An example is Roeder Consulting for free monthly webinars:
Podcasts
Podcasts are audio files that can be delivered on-demand and regularly through a mechanism that allows people to subscribe to the latest episodes, like RSS. Numerous project management topics are discussed on podcasts that you can download and for existing PMP’s this can count towards PDU’s.
SlideShare.net
SlideShare is a social network site that contains PowerPoint presentations and other documents that users create and upload. Searching on “project management” will find thousands of presentations about project management.
WIKI
The Wiki is likely the oldest platform and it’s a space in which users can add, modify and delete pages and content using a simple mark-up language. One of the more compelling features of a wiki is that its structure and content is created and maintained by the users themselves as it is grows and is being used. Wikis are flexible and can serve as the backbone for a small team’s shared notebook.
YouTube
For the project manager, YouTube offers hundreds of videos on project management methodology. More people prefer video to text with certain types of information. Let your audience know your videos are intended to give them better and more compelling information. If you have distributed teams, set each group up with the means to create video updates. Not only will your status reports be more engaging, but putting faces to names creates a closer, more respectful team.
For most Project Management professionals social media is already part of their lives. This article will look at LinkedIn and Google+ and how it is adopted in project management.
As a social networking site for professionals, LinkedIn will help you find experts in project management. There are many project management related interest groups on LinkedIn which you may join. Add yourself to groups and communities that share common interests with you or your business. Then follow and contribute to the discussions. This way you can connect with as many project professionals as you like including experts who can answer questions and provide advice.
When I perform a search for project management groups, there are almost 7000 results, which can be narrowed down by adding more filters. Groups with the most members are displayed at the top and the number of active discussions are also shown.
With LinkedIn you can build your brand and profile to share with others, search for work, get valuable information about searching for work, and expand your network. If you are not actively participating here as a project manager, I encourage you to read “Benefits of using LinkedIn”.
Google+
Most people have a Google profile and it’s very easy to join Google+. There are multiple interest groups to join discussions, watch webinars or even join Google hang-outs.
Google Hang-outs
With Google hang-out you connect with your colleagues, communities and customers via a video chat. Google Hang Outs is a great way you can have face to face conversations both privately and publicly. Collaborate in real-time, share ideas and even do interviews. You can also record the conversation so it can be viewed at a later time
There are many project managers, Pages relating to project management, as well as PM communities. Use Google + to share posts, interesting links, photos, videos or perhaps events for project managers.
SEO value and Google Authorship
If you or your company has an online presence, there is also value in having a Google+ account for search engine optimization (SEO) purposes. If you are a content creator, like I am, you can claim Google Authorship. It is really simple:
Create a Google+ Profile and upload a high quality headshot and fill out the profile information.
Go to plus.google.com/authorship, sign up with your email and click on the verification link that Google will send you.
The biggest advantage of doing this is if people search for a particular content, your Google Plus profile will be displayed including your photos and a brief description of who you are. If they like your content, there is a high probability people will add you to their circles to allow them to receive updates from you or your business.
Let us know in the Comments if you’re using LinkedIn or Google+ for your projects and how well that is working for you.
Please subscribe to the RSS feed to read the rest of the articles in this series.
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