December 17, 2017


Project management advice, tips, tools and recommended resources for existing and aspiring project managers.

Working with Virtual Teams – Techniques for maximum efficiency

Following on from the previous post about useful tools for working with virtual teams, this post is about useful techniques to make working with virtual teams more efficient.

techniques for working with virtual teams

The techniques for working with virtual teams are less tangible than the tools. Now, let’s look at some techniques that are useful when working with virtual teams.

Techniques for working with virtual teams

Techniques are the application of knowledge, tools and procedures that enable and achieve maximum efficiency from virtual teams.

  • Competencies and skill – As with any other team the structure of the virtual team should factor in competency and skills that are required to accomplish the project. Competencies and skill should be balanced to ensure that there is no polarization.
  • Feedback – Since the team seldom meets face to face, there is a possibility that some of the team members become passive with respect to feedback. As a project manager working with virtual teams it is important to encourage and provide timely feedback. Feedback also helps uncover hidden risks and opportunities of improvement. Feedback should always have a follow-up action plan associated with it.
  • Roles and responsibility clarification –  Lack of clarity in roles and responsibilities can creep up very quickly in a virtual team environment. Establishing ownership and accountability is critical to avoid conflict and ensure the team’s effectiveness. Implementing a project responsibility assignment matrix and publishing it can help mitigate this risk.
  • Multicultural sensitivityVirtual teams are usually spread across geographies. Team members may come from diverse social and cultural backgrounds. In such cases it is helpful to understand these uniqueness and values beforehand and make the teams aware of it to avoid potential disasters. Casual socialization meetings like during a project kick-off are excellent times to initiate such awareness.

Do you have experience working with virtual teams? What are the tools and techniques that you have found most effective? Got feedback? Please comment and share it here…

The next post on “Working with virtual teams” will focus on the critical success factors that determine the effectiveness of virtual teams.

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About the author: Sam Palani, (PMP),is a Senior IT Project / Program Manager and Technology Management consultant. He specializes in managing enterprise projects and technology initiatives. Sam blogs about his experiences in project management, technology and other things that help you be more effective on his blog You can also follow him on twitter: @samx18

Working With Virtual Teams – Useful Tools

Working with virtual teams is a challenge that many project managers are facing today. Virtual teams are individuals or groups who dispersed geographically, but work together to accomplish a common goal or a project scope. These teams may have limited or no face to face interactions. Though the team members may be physically located in different geographies, they share a common goal and have roles and responsibilities defined like any other project teams.

virtual teams
Working with virtual teams is rapidly becoming a standard and is no longer an exception. Although the cost benefits of having virtual teams is a primary factor and business justification for working with virtual teams, knowledge availability is also a key driver. Sometimes the required knowledge and skills might not be available locally or at one place. In such cases a virtual team might be a very good option. Similarly, virtual teams are also created to address time zone related requirements i.e. where round the clock work is required. Then work is shared between teams located in different time zones.

Tools (Technology) for Virtual Teams

Let’s look at some tools that facilitate working with virtual teams. Useful tools include software, hardware and the underlying technology that supports or enables them. The tools also include the innovations in network infrastructure which is the backbone for virtual teams enabling organization to operate in a true border-less ecosystem. These tools are primarily technology driven and facilitate collaboration and communication between teams.
Collaboration Tools

Collaboration tools enable virtual teams to accomplish the common goal. Virtual teams need to interact in the same manner as [Read more…]

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