July 21, 2017

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Project management advice, tips, tools and recommended resources for existing and aspiring project managers.

PMI Survey – Pulse of the Profession 2016

By Linky van der Merwe

PMI Survey - Pulse of the ProfessionRecently PMI has conducted their 8th global project management survey and published the results in the PMI’s Pulse of the Profession 2016 Report, called: “The High Cost of Low Performance”.

While expecting to see improvement from previous years, the results showed a decline in projects meeting their goals. The aim of this research is to strengthen conversations about the benefits project management delivers to organisations.

Here are a few highlights of the report, and click here for Pulse of the Profession 2016.

In line with the PMI Talent Triangle that embodies a skill set combination of technical, leadership, and strategic and business management expertise, 40% more projects will meet their goals and original intent if they are managed by PM’s with these skills.

Organisations that align their EPMO with strategy report 27% more projects deliver successfully, and 42% fewer projects with scope creep.

When more than 80 percent of projects have an actively engaged executive sponsor, 65 percent more projects are successful. Yet, on average, only three in five projects have engaged executive sponsors.

Many challenges remain, like the fact that only 6 out of 10 organisations use standardised project management practices and benefits realisation remains low on 17%.

The demand for skilled and experienced project/program managers are on the rise.

Recommendations are made to address the situation including the following:

  1. Invest in ongoing project manager training
  2. Offer defined career path to those engaged in project or programme management
  3. Establish formal processes to develop project management competencies
  4. Transfer knowledge

Many benefits of formal project management are given, but the most important message is to keep spreading discussion around the strategic value of project management by following proven practices like aligning the PMO with organisational strategy, and more as explained in the Report.

In response to the challenges that exist and following recommendations made by the PMI, I have developed a Fast-track Growth Program to assist business professionals who are new to the project manager role, to help them become competent, confident and efficient. The online education teaches critical project management competencies like technical skills you need for the role, soft skills you use daily, the importance of governance, how to overcome common challenges and avoid typical pitfalls. It also addresses career options and helps to define a career path.  Project managers will walk away with a personalised growth and development plan to take action immediately.

Fast-track Growth ProgramThis accelerated Growth Program is available to all new or accidental project managers, as well as PMO Managers who want to improve skills of new project managers at their organisations. Please visit today and help to improve the project management maturity that will lead to more success!

Challenges faced by new Project Managers and how to overcome them

By Liz Dewing

pm challengesLooking back at being a “new” Project Manager (about 27 years ago!!), what I’m most conscious of, is that back then there was very little available to me in the way of established wisdom about how to BE a Project Manager. It was something I needed to work out as I went along.

In some respects that was useful: it certainly meant I learned an awful lot the hard way – by getting it wrong – and believe me, that kind of learning sticks!! On the other hand, it was a very inefficient way of operating because it took me longer than necessary to acquire a well-rounded toolkit.

Guides and Best Practices

Nowadays we are almost at the opposite extreme – where there is very little opportunity for the school of hard knocks, and almost every aspect has an associated operating manual or set of best practices. The challenge now is to filter, out of the plethora of guides and documented frameworks, that which is most relevant to your situation.

The reality is that having too much at your disposal is almost as bad as having too little!

One of the worst mistakes a new Project Manager can make in my opinion is to fall in love with theory and to try to impose the “ideal model” on real world projects without the filter of pragmatism and context.  There is nothing guaranteed to create frustration and animosity between PM and Stakeholders faster than a situation where the PM is trying to impose an inappropriate level of control or making excessive demands for governance.

Governance

If there is no Project Office in place, providing a rational set of guidelines about governance relative to the project, then the next best way to tackle this as a new PM, is to make sure that you take the time to sit down with your Sponsor / Key Stakeholders. You need to negotiate and agree on the project approach, including which processes will be applied to what level of detail, and what management documentation is to be produced. Raise your concerns and express your wishes – but let them determine the level of governance that they believe is best suited to what is, after all, their delivery.

I have found that creating a Sign-off Matrix (click for sample) which details who will be required to approve what artefact or deliverable, in what capacity, is a really useful way of sensitizing people to what is coming, helping them ensure that they:

  1. Understand the process to create artefacts
  2. Make time for the necessary reading and reviews
  3. Understand what their signature actually means when they are asked to approve something (i.e. correctness of content / correctness of process / ownership etc.

I also find that getting the main decisions forums established quickly, with clarity about mandate, frequency and agenda, really helps a new PM because it creates an “advisory panel” that is intrinsically balanced by the presence of both high-control stakeholders and those who are comfortable with higher levels of risk.  Taking governance decisions to these panels can help a new PM navigate and acquire an understanding as to the organisation’s culture and appetite for controls.

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Liz Dewing-Magnetic NorthAbout the Author: Liz Dewing has an extensive career in IT, Project and Project Office Management with various organisations, including 13 years with Old Mutual South Africa. After 8 years running a Strategy Delivery Project Office, Liz left to focus on Magnetic North – a Consultancy through which she helps people to use their powers of speech more effectively in business and career.

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