Guide for Planning and Managing Organisational Change

By Joey McDonald

Guide for Planning and Management Organisational Change
With compliments: Maryville University

Whenever large-scale organizational change is planned and managed by executives, project managers are on the front lines of incorporating those changes. Most employees don’t enjoy the prospect of undergoing large-scale organizational change, especially if it will impact them in any way.

Organizational change is ultimately implemented to make things easier, more efficient, and to improve financial results to enhance the company’s future. Organisations implement changes for a number of reasons. This could include topics like cultural awareness and acceptance, where many companies are taking large-scale initiatives to make workplaces more inclusive. Other reasons for change would be a desire to break into a new field, an overall change in a company’s mission, or implementation of new technology with the goal of streamlining communication.

Many large-scale changes often mean many labour hours being spent on training and changing, rather than work and generating revenue. This could lead to differing opinions from members of the C-suite on why, how, and even if these changes should be occurring. With that in mind, the responsibility falls on the shoulders of project managers to determine what the actual final verdict was regarding the organizational change, and incorporate the same techniques utilized in workflow management into the organizational change management.

Just as some C-suite executives will scoff at certain organizational change requests, many employees will do the same, unfortunately making the organizational change management that much more difficult for project managers. Taking of the gloves might be needed, especially if the organizational change management has been clearly put on the Project/Program Management team (including a Change Manager). If you find yourself in a position of having to lead change, taking a look at this comprehensive guide on Organizational Change Management can prepare you for success in your difficult-but-achievable situation.

The Organisational Change Management Guide cover important aspects; like what Change Management is, why it is important, planning strategies for Change, who needs change and examples of successful and failed transformation cases. This Guide is an excellent read and reference.

Change Management Strategies – Stakeholder Analysis and Mapping

3 Key Questions to Ask

During a Change Management initiative, an important aspect of Programme Management is Stakeholder Analysis and Mapping. This is all about: “Who is this change going to affect and how are they going to react, and what do we have to do to support them?”.

How well you listen to and respond to ALL of your stakeholders’ issues is a significant measure of the effectiveness of your management of these relationships. As a project/programme manager of change, it is important to be seen doing stakeholder relationship management.

Leadership skills make a big difference to successfully managing stakeholder relationships. This is where the management of expectations matters. Here are 3 key questions to address in managing expectations in a change management initiative, and specifically in relation to your employees.

1. Do your people really know what is expected of them?

Do your people know how to translate the high level vision and strategy into actionable steps? People are very different in the ways they process information, interpret life, and in the ways they are motivated. Many (probably most) of them are not able to make the leap from hearing and understanding your vision and strategy to translating that into purposeful productive action. This does not mean that they don’t understand it, or agree with it, but it does simply mean that the leap is too great for most people to make – without your practical assistance.

2. Do they know what they can expect from you?

It is extremely important to that they know that you will work with them in “grinding out” in practical, manageable detail what the high level strategy, vision, values things actually mean for them as the “troops” in action.

3. Do they know what is expected of each other?

They also need to know what these actionable steps mean for them in terms of what they can and should expect from each other.

In the end it boils down to effective communications management, as well as following stakeholder management best practices.

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Source: Strategies for managing change by Stephen WarrilowChange Management Expert

If you want to work with Stephen Warrilow, take advantage of his 7 FREE “How to Do It” downloads that will take you through all of the key stages of “How to manage change” – and show you how to manage change successfully.